U.S. employees receive their offer letter via Zenefits. Below is their template.
Contractors (both U.S. and international) receive their agreements via email.
TIDEPOOL PROJECT 555 Bryant St., #429 Palo Alto, CA 94301
[First Name] [Last Name] Via email to: [email]
Dear [First Name],
Tidepool Project (the "Company") is pleased to offer you employment on the following terms:
Position and Start Date: Beginning [date], you will serve in a full-time capacity as [title]. By signing this letter agreement, you represent and warrant to the Company that you are under no contractual commitments inconsistent with your obligations to the Company.
Salary: You will be paid a salary at the initial annual rate of $[salary], payable in Semi-monthly installments in accordance with the Company's standard payroll practices for salaried employees. This salary will be subject to adjustment pursuant to the Company's employee compensation policies in effect from time to time.
Employment: Confidential Information and Invention Assignment Agreement. Like all Company employees, you will be required, as a condition to your employment with the Company, to sign the Company's standard Employment, Confidential Information and Invention Assignment Agreement.
Period of Employment: Your employment with the Company will be "at will," meaning that either you or the Company will be entitled to terminate your employment at any time and for any reason, with or without cause. Any contrary representations, which may have been made to you, are superseded by this offer. This is the full and complete agreement between you and the Company on this term. Although your job duties, title, compensation and benefits, as well as the Company's personnel policies and procedures, may change from time to time, the "at will" nature of your employment may only be changed in an express written agreement signed by you and a duly authorized officer of the Company.
Withholding Taxes: All forms of compensation referred to in this letter are subject to reduction to reflect applicable withholding and payroll taxes.
Entire Agreement: This letter and the subsequent Confidential Information and Invention Assignment Agreement contain all of the terms of your employment with the Company and supersede any prior understandings or agreements, whether oral or written, between you and the Company.
Amendment and Governing Law: This letter agreement may not be amended or modified except by an express written agreement signed by you and a duly authorized officer of the Company. The terms of this letter and the resolution of any disputes will be governed by California law. We hope that you find the foregoing terms acceptable. You may indicate your agreement with these terms and accept this offer by signing and dating the enclosed duplicate original of this letter and the enclosed Employment, Confidential Information and Invention Assignment Agreement and returning both documents to me. As required by law, your employment with the Company is also contingent upon you providing legal proof of your identity and authorization to work in the United States.
Notwithstanding the foregoing, your employment is also subject to the following terms: [special terms, such as location of remote work]
Sincerely,
[Signature]
Manny Hernandez
VP, People and Culture